Expenses

An Expense is a cost item in your establishment. It can be related to a reservation or it can be independent.

Expenses related to a reservation can be set automatically (See Setup → Bookings → Expenses on how to set up), or can be entered manually (See Bookings → Expenses for more details)

The window shows all the expenses for the last 2 months. It allows you to define new expenses and delete or change information of existing expenses.

How to access:

To open the window, click File → Open → Expenses in the application menu.

To change the sequence of the list, click on the label of the desired column and the list will be sorted by that column, ascending. Click the same label again, and the list will be sorted descending.

To define a new Expense, click  in the lower toolbar, the Expense details window will be opened to enter the new info.

To edit an existing Expense, double-click the row showing the Expense to be updated, the Expense Details window will be opened to update the info.

To delete an existing Expense, click  in the toolbar, the info will be removed after a confirmation.

To search for expenses from another period, change the From and To date and click.

Expense details window

This window shows all details of an Expense:

It contains the following information:

Label	Meaning
Details
Expense Date	Date of the expense
Category	Expense category. Select acategory from the list or type in another category. To set up the list of expense categories see Setup → Options → Expenses for more details
Description	Expense description
Amount	Amount of the expense
Vat Inc	Vat Inclusive indicator. Indicates if the entered amount includes Vat or not.
Vat Rate	Vat Rate Vat rate for this expense

Click Update at the bottom of the window to confirm the changes and return to the previous screen. The Cancel button will undo the changes and will also return to the previous screen.